Student Records

Access to Student Records/FERPA Policy

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. One of these rights is to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit a written request to the Office of Admissions and Records, located in the Library 121. For the full process: FERPA-Academic Notice

Immunization Records

Once a student has been admitted into the University of Oklahoma Health Sciences Center Fran and Earl Ziegler College of Nursing Office, they are required to provide documentation of immunizations. This documentation is to be uploaded into the Student Center To-Do list, located in Self-Service. Once a student provides documentation of immunization records to an institution for their educational purposes, the records are protected by FERPA (see Federal Register & FERPA-HIPAA guidance). The College of Nursing Office of Student Affairs cannot provide you a copy of your immunization records. Students may view those records by submitting a written request to the Office of Admissions and Records, located in the Library 121. It is recommended that students keep copies of all immunization records provided for documentation. For the full request process: FERPA-Academic Notice

Record Retention Policy

The University of Oklahoma Health Sciences Center Fran and Earl Ziegler College of Nursing Office follows the State Universities and Colleges Consolidated General Records Disposition Schedule. Listed in the General Records Disposition Schedule for State

Universities and Colleges stipulate the minimum retention periods for the records of state supported institutions of higher education in the State of Oklahoma. The CON retention period for student records is five years upon successful graduation. Once the retention period has passed, a destruction notice will be sent for approval. All student record requests should be submitted in writing to the Office of Admissions and Records.

Enrollment/Degree Verification/Transcript Request/Credentialing

Current student may print enrollment verification through Student Self-Service or by contacting the Office of Admissions and Records. Any documentation that requires the school seal must go through the Office of Admissions and Records.


Please direct any VA verification to your campus contact.

For Degree Verifications, please direct questions to the Office of Admissions and Records.
 

Transcript Request can be made online, through mail, or in person.

**Current students may also request an official transcript through their Student Self Service. Once logged in you can request these under Academics. Please be prepared to provide the mailing address of where you need them sent. Also note, there is an option for mailing transcripts after grades post. Grades posting and degress posting are not the same things, so be sure to select "Mail after Degree Posts".

Credentialing question can be directed to Kayla Pullan or the Office of Admissions and Records. Before any information can be released, a current signed release form must be on file. Please include this Reference Consent Form with your request.

Please see the Oklahoma Board of Nursing for any other information needed for credentialing purposes.

Additional Student Record Forms

Any questions can be directed to your campus contact or to the Office of Admissions and Records.

Oklahoma City/Lawton:                      Tulsa:

Kayla Pullan                                                Dianne Estes

(405)271- 1491 ext. 49221               (918)660-3979

Sooner Nursing: Integrity, Compassion, Excellence